Briefing: What is SaaS sprawl?

As businesses increasingly turn to Software-as-a-Service (SaaS) solutions to run their operations, it's important to be aware of the dangers of SaaS sprawl. SaaS sprawl occurs when an organization has too many SaaS applications and it becomes difficult to manage them all. This can lead to duplicate data, inconsistency across applications, and security risks.

If your company is like most, there's a good chance that you're using more software as a service (SaaS) applications than you were just a few years ago. In fact, a recent study by Productiv found that the average SaaS portfolio now has 254 apps

While there are many benefits to using SaaS applications, such as increased flexibility and lower costs, there is also a downside.

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This phenomenon is known as SaaS sprawl.

SaaS sprawl occurs when a company has too many SaaS applications and it becomes difficult to manage them all. This can lead to security risks, data silos, and wasted time and money.

To avoid SaaS sprawl, it's important to have a plan for how you'll use SaaS applications in your business. This includes understanding which applications you need and how they will work together.

It's also important to have a process for managing SaaS applications. This includes keeping track of which applications are being used, who is using them, and what data is being stored in each application.

If you're not careful, SaaS sprawl can lead to a number of problems for your business. By understanding the risks and taking steps to avoid them, you can ensure that your company stays on top of its SaaS applications.

The main cause of SaaS sprawl is the lack of a centralized application portfolio management process. Without this process, it’s difficult to keep track of all the SaaS applications that are being used within an organization. This can lead to the situation where employees are using different applications for the same tasks, or multiple applications that serve the same purpose.

The effects of SaaS sprawl can be significant. For example, it can lead to increased complexity and cost, as well as decreased productivity. In addition, it can make it difficult to keep track of data and to ensure data security.

There are a few steps that organizations can take to avoid SaaS sprawl. First, they should implement a centralized application portfolio management process. This process should include a review of all existing SaaS applications, as well as a decision on which applications should be kept and which should be removed. In addition, organizations should consider using a single sign-on solution to make it easier for employees to access the applications they need. Finally, organizations should educate employees on the importance of using the approved SaaS applications.

SaaS sprawl can have a significant negative impact on organizations. However, by taking steps to avoid it, organizations can minimize its effects.

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