Identity and access management (IAM) is a security measure that controls who has access to resources within an organization. Google Workspace includes an IAM system that allows you to control access to your organization's resources, such as Google Drive folders and Google Calendar events. This technical reference guide outlines the steps for setting up IAM in Google Workspace.
Step 1: Create user accounts
The first step in setting up IAM in Google Workspace is to create user accounts for all of your organization's employees. To create a user account, follow these steps:
- Sign in to the Google Admin console.
- Click Users > Add new user.
- Follow the prompts to create a new user account.
Step 2: Create groups
Groups are collections of user accounts that can be used to manage access to resources. To create a group, follow these steps:
- Sign in to the Google Admin console.
- Click Groups > Add new group.
- Follow the prompts to create a new group.
Step 3: Assign permissions to users and groups
Once you have created user accounts and groups, you can assign permissions to them in order to control access to resources. To assign permissions, follow these steps:
- Navigate to the resource that you want to control access to (e.g. a Google Drive folder or a Google Calendar event).
- Click the "Share" button.
- In the "People" field, enter the names of the users or groups that you want to grant access to.
- Select the appropriate access level (e.g. "Can edit" or "Can view") for each user or group.
- Click the "Send" button.
Step 4: Set up organization-wide permissions
You can also use the Google Admin console to set up organization-wide permissions, which apply to all users in your organization. To set up organization-wide permissions, follow these steps:
- Sign in to the Google Admin console.
- Click Security > Advanced settings.
- In the "Access controls" section, click the "Edit" button.
- Follow the prompts to set up organization-wide permissions.
Setting up IAM in Google Workspace is an important step in controlling access to your organization's resources. By following the steps outlined in this technical reference guide, you can ensure that your resources are only accessible to authorized users.
