Security is an important consideration when using Google Workspace, as it helps protect your organization's data from unauthorized access or tampering. There are a number of best practices that you can follow to enhance the security of your Google Workspace environment. This technical reference guide outlines several key security best practices that you can implement in your organization.
- Enable multi-factor authentication (MFA)
MFA is a security measure that requires users to provide more than just a password in order to access their accounts. This can be in the form of a security token, a fingerprint, or another form of verification. Enabling MFA can help prevent unauthorized access to your organization's data. To enable MFA in Google Workspace, follow these steps:
- Sign in to the Google Admin console.
- Click Security > Set up sign-in method.
- In the "Multi-factor authentication" section, click the "Enroll all users" button.
- Follow the prompts to set up MFA for your organization's users.
- Enable data loss prevention (DLP)
DLP is a security measure that helps prevent the accidental or intentional leakage of sensitive data. Google Workspace includes a DLP feature that can be used to identify and protect sensitive data, such as credit card numbers or social security numbers. To enable DLP in Google Workspace, follow these steps:
- Sign in to the Google Admin console.
- Click Security > Data loss prevention.
- Click the "Add a new rule" button.
- Follow the prompts to create a new DLP rule.
- Enable security keys
Security keys are physical devices that can be used as a form of MFA. They are more secure than other forms of MFA, such as security tokens or SMS messages, because they are harder to spoof. To enable security keys in Google Workspace, follow these steps:
- Sign in to the Google Admin console.
- Click Security > Set up sign-in method.
- In the "Security keys" section, click the "Enroll all users" button.
- Follow the prompts to set up security keys for your organization's users.
- Enable access controls
Access controls are security measures that determine who has access to certain resources within your organization. Google Workspace includes a number of access controls that you can use to limit access to sensitive data. To enable access controls in Google Workspace, follow these steps:
- Sign in to the Google Admin console.
- Click Security > Advanced settings.
- In the "Access controls" section, click the "Edit" button.
- Follow the prompts to set up access controls for your organization's users.
